Telecommunities Canada
Annual General Meeting
2013-14

Teleconference
February 12, 2014
1:00 p.m. EST

Present:  

Garth Graham, 
Marita Moll, 
David Murdoch
Darlene Thompson, 
James Van Leeuwen
Clarice Leader
Fred Campbell
Shannon Polito
Tracy Axelsson
Peter Frampton

Chair: Darlene Thompson

 1.	Approval of minutes of the 2012/13 AGM

That the minutes of the 2012-13 AGM be approved.
Moved by Marita Moll; Seconded by Fred Campbell
Carried

 2.	Financial Report

Financial report given by treasurer David Murdoch.  Current bank, HSBC in Victoria is no longer handling small accounts according to a notice received at the previous TC mailing address.  The TC bank account (as of Nov. 2013) contains $5, 845.97.  This money has to be retrieved and moved to another bank -- preferably one accessible to the treasurer.

Current treasurer has indicated his desire to step down from the position, but will stay on until a replacement is found. A new bank will be chosen when a new treasurer is appointed.

Garth Graham, David Murdoch and Chris Cope will work together to resolve these issues.

That the financial report be accepted
Moved by Clarice Leader; Seconded by Darlene Thompson
Carried

 3.	Appointment of Auditor

After considerable discussion and some background contributed by members, it was determined that TC was below the financial activity threshold for which one required an auditor.

That TC does not require an auditor
Moved by Garth Graham; Seconded by Peter Frampton
Carried

 4.	President’s report

V.P. Darlene Thompson provided the President’s report "with a heavy heart" due to the loss of Gareth Shearman.  Gary worked tirelessly in the regional, provincial, national and international spheres pursuing telecommunications and digital strategy.  She requested that the AGM start off with one minute’s silence to contemplate what Gary meant to us.

This year, TC has been working in the following areas:

 •	Marita attended CIRA’s 3rd annual Canadian Internet Forum on Feb. 28.
 •	Marita encouraged participation in CIRA’s on-line forum where we could forward TC’s objectives.
 •	Garth Shearman received the John Webb Award at the Summit in B.C.
 •	Industry Canada advised that former CAP Associations will still be receiving funding for CAP YI at the same level as the previous year.
 •	Anthony Niiganii from the Manitoba E-Association, Monique Chartrand from Communatique and Marita Moll presented at the WSSF 2013 symposium on behalf of TC.
 •	Marita has been working extensively with CIRA in helping to form their Community Investment Fund which just rolled out in the past week.
 •	ICANN presented a Certificate of Appreciation posthumously to Gareth Shearman for all of the work he did in ICANN.  The Chair of the ALAC, Cheryl Langdon Orr, said some moving words in regards to Gary’s work in ICANN.
 •	Darlene Thompson was also given a long-standing Certificate of Appreciation from ICANN as out-going Secretariat for the NARALO.
 •	Computers for Schools has been budgeted for another four years as per the federal Budget that was tabled yesterday.
 •	TC formally endorsed the Community Informatics Declaration.
 •	In October the Victoria Freenet and Victoria Public libraries came together to memorialize Gary.

At the Directors Meeting that will immediately follow this meeting, a new President and someone to represent TC in ICANN will be chosen.  Everyone is welcome to listen in to this but only Directors will be able to vote.

It was suggested by David Murdoch that we do something to recognize the work of Mae Shearman.  Peter Frampton suggested Mae be named an honorary lifetime member of TC.

That steps be taken to name Mae Shearman an honorary lifetime member of TC
Moved by Darlene, seconded Marita
Carried

That the President’s report be accepted.
Moved by Marita Moll; Seconded by Garth Graham
Carried

 5.	Director’s reports

Fred Campbell reported on the Interactive Room initiative in rural Newfoundland --videoconferencing in combination with radio stations.  He also noted that Rykuga was working with CAP sites and libraries in the region.

Garth Graham is the new president of Victoria Freenet.  He reminded the group that VFN hosts the TC servers and website.  David Murdoch suggested it would be appropriate to TC to contribute in recognition.  Garth was taking the suggestion under advisement.

Marita asked about the TC official records that were found in the VFN offices.  Garth indicated that there were 4 boxes and they could stay there for the moment.

 6.	Issues and directions

Marita noted that TC needs to comply with the new non-profit legislation by November 2014 in order to retain non-profit status.  She asked the group to provide reasons why TC should continue to seek this status.  James Van Leeuwan noted that it gives TC status within other organizations.  Peter Frampton reminded the group that TC's non-profit status was crucial for the network of CAP sites who were trying to get more organized but could not move ahead without access to an incorporated non-profit.

It was suggested that a working group comprised of Peter Frampton, Marita Moll, David Murdoch and James Van Leeuwan work on ensuring TC compliance with the new non-profit legislation.

 7.	Election of directors

That the following list of directors be accepted:

Brian Beaton, Fred Campbell, Bev Collins, Monique Chartrand, Chris Cope, Peter Frampton, Garth Graham, Michael Gurstein, Clarice Leader, Marita Moll, David Murdoch, Marie Prebushewski, Darlene Thompson, James Van Leeuwen and Elizabeth Wilson.

Moved by Darlene Thompson, seconded by Marita Moll
Carried

 8.	Adjournment

That the meeting be adjourned
Moved by Garth Graham; Seconded by Clarice Leader
Carried